March 25, 2013
Stillman Valley Board Meeting Minutes March 11, 2013
Regular Meeting of the Village of Stillman Valley
Board of Trustees
Tuesday, March 11, 2013
Present: President: Jim Mays
Village Clerk: Mary Scott
Trustees:
Public Works: Sue Carpenter, Kenneth Long, Michael Musso, Nance' Lorenz, Becky Waltrip and John Russell (arrived at 7:04 pm)
Dean Insko
Village Attorney: Doug Henry
Also Attending: Ron Steenken, Willett, Hofmann & Associates
A. Call Meeting to Order
The meeting was called to order at 7:00 pm. Roll was called. President Mays led the Pledge of Allegiance.
B. Approval of Agenda
Trustee Waltrip made a motion "to approve the agenda"; seconded by Trustee Carpenter. The motion passed with five (5) "ayes"; one (1) "absent" (Russell).
C. Minutes of February 25, 2013 Regular Meeting
Following the review of the February 25, 2013 minutes a motion was made by Trustee Waltrip “to approve the minutes of February 25, 2013”; Trustee Long seconded. The motion passed with five (5) “ayes”; one (1) “absent”.
D. Citizens Comments
None
E. Rockford Bank & Trust - Karl Swanson
Will attend at a later date.
F. Monthly Reports
Copies of the Bank Account Balances Report and Profit & Loss Report were distributed for review. Treasurer Fruin explained each report and answered any questions. Treasurer Fruin talked to the Village Board in regards to an email that he received from the Auditors. Treasurer Fruin asked if the Village Board wanted to stay with them. The Village Board stated they would like to stay with the current auditors. With no further discussion, a motion was made by Trustee Long "to accept the Treasurer's Report for February 2013"; seconded by Trustee Carpenter. Roll was called and passed with six (6) "yes"; zero (0) "no". Public Works Employee Aaron Moore had fifteen (15) hours overtime for snow removal and Public Works Employee Michael Marks had twelve (12) hours overtime for snow removal. With no further discussion, a motion was made by Trustee Musso "to approve fifteen (15) hours overtime for Public Works Employee Aaron Moore and twelve (12) hours overtime for Public Works Employee Michael Marks"; seconded by Trustee Russell. Roll was called and passed with six (6) "yes"; zero (0) "no". Trustee Carpenter presented the March bills to the Village Board for approval. Trustee Carpenter mentioned that two (2) bills for ComEd were not on the list that came in and they totaled $1599.08. With no further discussion, a motion was made by Trustee Waltrip "to approve the March 2013 bills"; seconded by Trustee Long. Roll was called and passed with six (6) "yes"; zero (0) "no".
G. Ordinance / Resolution
1. The Village Board had a discussion in regards to Ordinance No. 797; Parking During Snowfall Revision. After brief discussion it was decided that Attorney Henry would further review and notify the Village Clerk with any revisions.
2. President Mays reviewed Resolution No. 2013-6; Maintenance of Streets and Highways with the Village Board. Trustee Russell made a motion "to approve Resolution No. 2013-6; Maintenance of Streets and Highways"; seconded by Trustee Long. Roll was called and passed with six (6) "yes"; zero (0) "no".
3. Attorney Henry reviewed Ordinance No.798; Authorizing & Providing for an amendment to the Installment Purchase Contract between the Village of Stillman Valley, Ogle County, Illinois and Glendenning Farm Service dated April 21, 2008. Attorney Henry stated that this ordinance was put into place by bond counsel to extend the current contract twelve (12) months with Stillman Bank. With no further discussion, Trustee Waltrip made a motion "to approve Ordinance No. 798; Authorizing & Providing for an amendment to the Installment Purchase Contract between the Village of Stillman Valley, Ogle County, Illinois and Glendenning Farm Service dated April 21, 2008"; seconded by Trustee Carpenter. Roll was called and passed with six (6) "yes"; zero (0) "no".
H. Unfinished Business
1. Public Works Supervisor Insko talked to the Village Board in regards to sewer flooding that occurred Sunday evening, March 10th. A Public Works Employee had to stay all night to monitor the situation.
2. None
3. Village President Mays talked about 216 No. Walnut Street. Attorney Henry discussed different options that the Village could do. Village President Mays to talk with the property owner of 216 No. Walnut Street.
4. Attorney Henry discussed that the options the Village has since the owner of 218 No. Walnut's permit has expired and not done anything to correct the problems. Attorney Henry suggested that the Village file a complaint for demolition and then file suit against the property owner. After brief discussion, the Village Board asked that Attorney Henry prepare the paperwork and hold it until after the April 9, 2013 election.
I. Engineering
Village Engineer Steenken let the Village Board know that his company has been very busy on all aspects of the plans and design for the new WWTP. All design decisions have been made and 75% of the plans are done. Village Engineer Steenken presented a project schedule to the Village Board. The next Rural Development Meeting will be held on Friday, March 22, 2013.
No report on the Rec Path.
J. New Business
1. Public Works Superintendent Insko discussed 514 Westfield Drive with the Village Board. Public Works Superintendent Insko was asked to check the water meter reading for the residence since the bill was so high. Public Works Superintendent Insko went to the residence and after reading the meter from the pad went to the door and asked the resident if he could check the actual water meter to make sure there was no problems with the meter. After review of the water meter inside the house, it was determined that the water meter had been tampered with. After further discussion, the Village Board decided to schedule a special meeting, to be held on Tuesday, March 19, 2013 in regards to the tampering of the water meter. A letter will be sent to the property owner of 514 Westfield Drive in regards to the meeting.
2. Public Works Superintendent Insko discussed equipment maintenance with the Village Board. The Village Backhoe has not had a thorough maintenance check in over two years. The Village International Dump Truck has a power steering leak and also needs tires. After brief discussion, a motion was made "to approve Westside Tractor Sales to do a maintenance check on the Village backhoe, not to exceed $2,000.00"; seconded by Trustee Russell. Roll was called and passed with six (6) "yes"; zero (0) "no". Public Works Superintendent Insko was instructed to take the International Dump Truck in for repairs of the power steering leak and to get a quote for new tires and present to the Village Board at the next meeting.
3. Village Clerk Scott gave her updates to the Village Board.
K. Executive Session
None
L. Committee Meetings
Water & Sewer and Streets & Alleys: None
Public Safety and Parks & Buildings: None
Finance and Ordinance: None
M. Upcoming Meeting March 25, 2013 at 7:00 p.m.
With no further business the meeting was adjourned at 8:31 p.m. on a motion by Trustee Long; seconded by Trustee Waltrip. The motion passed with six (6) "ayes"; zero (0) "nays".
Respectfully submitted,
Mary L. Scott, RMC, CMC
Village Clerk
Posted by klong at 09:36 AM | Comments (0)
March 09, 2013
Stillman Valley Board Meeting February 25, 2013
Regular Meeting of the Village of Stillman Valley
Board of Trustees
Monday, February 25, 2013
Present: President: Jim Mays
Village Clerk: Mary Scott
Trustees:
Public Works: Becky Waltrip, Sue Carpenter, Ken Long, Nance’ Lorenz, John Russell and Michael Musso (arrived at 7:02 p.m.)
Dean Insko
A. Call Meeting to Order
The meeting was called to order at 7:00 p.m. Roll was called. President Mays led the Pledge of Allegiance.
B. Approval of Agenda
Trustee Russell made a motion “to approve the agenda”; Trustee Lorenz seconded. The motion passed with five (5) “ayes”; one (1) "absent" (Musso).
C. Minutes of February 11, 2013 Regular Meeting
Following the review of the February 11, 2013 minutes a motion was made by Trustee Russell “to approve the minutes of February 11, 2013 with corrections”; Trustee Long seconded. The motion passed with five (5) “ayes”; one (1) "absent" (Musso).
D. Citizens Comments
None
E. Rockford Bank & Trust - Karl Swanson
Moved to next agenda.
F. Unfinished Business
1. None
2. None
3. Building Inspector, Casper Manheim informed the Village Board that he gained access to 137 W. Roosevelt Road through a Administrative Search Warrant. A Ogle County Sheriff's Officer met Building Inspector Manheim at the property. Building Inspector Manheim reviewed his findings with the Village Board. Building Inspector Manheim will be in contact with Attorney Henry in regards to his findings.
4. Building Inspector Casper Manheim informed the Village Board that the permit for 218 No. Walnut Street expires soon. Building Inspector Manheim talked about how none of the work required has been completed. After the expiration date, Building Inspector Manheim will be in contact with Attorney Henry.
5. Building Inspector Casper Manheim let the Village Board know that he has met with Bob Arn in regards to his property located at 216 No. Walnut Street. Mr. Arn is going to have the current buildings on his property demolished and would like to either rebuild on his current lot or switch with the Village for Village property located at 116 So. Walnut. The Village Board briefly discussed the situation. President Mays is going to be in contact with Mr. Arn.
G. Engineering
Public Works Superintendent Insko stated that things have been quite in regards to the new WWTP.
Trustee Musso stated that a survey is going to be done this week on the Behmer's land in regards to the Rec Path.
H. Ordinance / Resolution
1. President Mays reviewed Resolution No. 2013-4; Utility Permit for Construction of the WWTP Water Main Extension from IDOT. After brief discussion, Trustee Lorenz made a motion "to approve Resolution No. 2013-4; Utility Permit for Construction of the WWTP Water Main Extension from IDOT"; seconded by Trustee Waltrip. The motion passed with six (6) "ayes"; zero (0) "nays".
2. Village Clerk Scott reviewed Ordinance No. 796; Numbering of New WWTP Land. After brief discussion, Trustee Russell made a motion "to approve Ordinance No. 796; Numbering of New WWTP Land"; seconded by Trustee Long. The motion passed with six (6) "yes"; zero (0) "no".
3. Village Clerk Scott reviewed Resolution No. 2013-5; Video Gaming deposited into General Income. After brief discussion, Trustee Lorenz made a motion "to approve Resolution No. 2013-5; Video Gaming deposited into General Income"; seconded by Trustee Long. The motion passed with six (6) "yes"; zero (0) "no".
I. New Business
1. Public Works Superintendent Insko talked to the Village Board in regards to the current Inspection Camera the public works department uses. It is currently five (5) years old and needs replacement parts. After brief discussion, Trustee Russell made a motion "to approve purchase of Inspection Camera Replacement Parts, not to exceed $3100.00"; seconded by Trustee Musso. The motion passed with six (6) "yes"; zero (0) "no".
2. Trustee Waltrip talked about a email that she received in regards to Municipal Leaders Training Workshops. Trustee Waltrip would like to see government officials attend if interested. After brief discussion, Trustee Lorenz made a motion "to approve for Trustee Waltrip to attend the Saturday, March 9th workshop, Trustee Carpenter to attend the Saturday, March 9th workshop and Trustee Long to attend both Saturday March 2nd and March 9th workshops, not to exceed $500.00"; seconded by Trustee Russell. The motion passed with six (6) "yes"; zero (0) "no".
3. Village Clerk Scott let the Village Board know that the Village has received it's second check for Video Gaming this past week, in the amount of $681.53 and also her monthly updates.
J. Executive Session
None
K. Committee Meetings for March
1. Water & Sewer and Streets & Alleys: March 7, 2013 @ 5:00 p.m.
2. Police and Parks & Buildings: March 5, 2013 @ 2:30 p.m.
3. Finance and Ordinance: March 7, 2013 @ 6:30 p.m.
L. Upcoming Meeting March 11, 2013 at 7:00 p.m.
With no further business the meeting was adjourned at 7:48 p.m. on a motion by Trustee Long; seconded by Trustee Russell. The motion passed with six (6) “ayes”.
Respectfully submitted,
Mary L. Scott, RMC, CMC
Village Clerk
Posted by klong at 08:59 AM | Comments (0)
February 10, 2013
Stillman Valley Board Meeting Minutes January 28, 2013
Regular Meeting of the Village of Stillman Valley
Board of Trustees
Monday, January 28, 2013
Present: President: Jim Mays
Village Clerk: Mary Scott
Trustees:
Public Works: Becky Waltrip, Sue Carpenter, Ken Long, Michael Musso, Nance’ Lorenz and John Russell
Dean Insko
Also Attending: Ron Steenken, Matt Hansen & Alan Hulsted, Willett Hofmann & Associates
A. Call Meeting to Order
The meeting was called to order at 7:00 p.m. Roll was called. President Mays led the Pledge of Allegiance.
B. Approval of Agenda
Trustee Lorenz made a motion “to approve the agenda”; Trustee Russell seconded. The motion passed with six (6) “ayes”; zero (0) "nays".
C. Minutes of January 14, 2013 Regular Meeting
Following the review of the January 14, 2013 minutes a motion was made by Trustee Russell “to approve the minutes of January 14, 2013 with corrections”; Trustee Lorenz seconded. The motion passed with six (6) “ayes”; zero (0) "nays".
D. Citizens Comments
Steve Petitte, 303 W. Roosevelt Road talked to the Village Board in regards to waiving late charges that he had accrued due to being out of work for two (2) months. After brief discussion, the Village Board determined that they would not be able to reimburse for late charges that he has already paid with an explanation that if they did it for him they would have to do it for everyone else.
E. Rockford Bank & Trust - Karl Swanson
Trustee Waltrip commented on Municipal Bonds. Rockford Bank & Trust works with USDA Loans and their 2013 goal is to get involved with Municipalities helping with their Municipal Bonds.
F. Unfinished Business
1. Public Works Superintendent Insko informed the Village Board that he got the pump back and re-installed it last week. Insko and Sharon Pepin met regarding the DCEO grant paperwork.
2. Building Inspector Manheim gave the Village Board an update on the Hardware Store. It is on the agenda for March 11, 2013.
3. President Mays informed the Village Board that he, Attorney Henry and Treasurer Fruin met with Stillman Bank. President Mays talked about the proposal for legal fees to extend installment loan with Stillman Bank. After brief discussion, it was decided to move to the next agenda.
4. Building Inspector Manheim talked in regards to 137 W. Roosevelt Road. He has placed an "Uninhabitable" sticker on the house. Friday, January 25, 2013, Safeguard called Building Inspector Manheim. During Building Inspector Manheim's conversation with Safeguard on Monday, January 28, 2013, he was informed that during Safeguard's inspection of the house, there was mold in it. Building violations were emailed to Safeguard and they forwarded them onto Chase Bank. Chase Bank called Building Inspector Manheim Monday, January 28, 2013 in the afternoon to let them know they received the list of building violations from Safeguard and they were going to send a letter to the homeowner. Building Inspector Manheim reviewed the building violations with the Village Board and stated he felt the Village was back at square one.
5. James Bonneville from Municode visited with the Village Board on November 26, 2012 and has submitted a proposal for supplementing the Villages Code of Ordinances. After brief discussion, Trustee Waltrip made a motion "to hire Municode to supplement the Villages Code of Ordinances with approval for President Mays to sign the agreement with the annual Code on Internet fee will be $700.00 to include Municode's CodeBank Service"; seconded by Trustee Long. The motion passed with six (6) "yes"; zero (0) "no".
6. No payment will be made on the Sterling Codifiers Invoice.
7. Village Clerk Scott informed the Village Board of the conversation she had with Janice Fadden's associate and informed the Village Board that the emails that were forwarded to her after the conversation were in their binders for review. After further discussion, it was determined not to renew the I-39 Corridor membership at this time.
8. There was no Village Growth.
G. Engineering
Matt Hansen and Alan Hulstedt from Willett, Hofmann & Associates gave a presentation on the new Waste Water Treatment Plant. Village Engineer Steenken stated that things were progressing well and his staff at Willett, Hofmann & Associates are working hard on this project.
The Rec Path is moving along. There has been talk with the Behmer's of going around some of their property.
H. Ordinance / Resolution
1. Trustee Long reviewed Ordinance No. 795 - Stop Sign, Walnut & Washington Streets. After brief discussion, Trustee Lorenz made a motion "to approve Ordinance No. 795 - Stop Sign, Walnut & Washington"; seconded by Trustee Waltrip. The motion passed with six (6) "yes"; zero (0) "no".
2. Public Works Superintendent Insko discussed Resolution No. 2013-1, utility taxes applied to sewer capital #3. After brief discussion, Trustee Russell made a motion "to approve Resolution No. 2013-1, Utility Taxes applied to Sewer Capital #3"; seconded by Trustee Musso. The motion passed with six (6) "ayes"; zero (0) "nays".
I. New Business
1. President Mays about redesigning the Village website and presented a estimate from Bucey Software. After brief discussion, Trustee Long made a motion "to approve Bucey Software to design a new Village website, not to exceed $1500.00"; seconded by Trustee Lorenz. The motion passed with six (6) "yes"; zero (0) "no". President Mays set up a website committee to consist of Trustee Long, Trustee Waltrip and Village Clerk Scott.
2. Village Clerk Scott informed the Village Board that the Village has received it's first check from Video Gaming.
3. Village Clerk Scott gave the Village Board an update on the criminal damage to property. Two out of three of the suspects have pled quilty in court and the third has a court appearance set for February 26, 2013.
4. Village Clerk Scott gave her updates to the Village Board.
J. Committee Meetings for February
1. Water & Sewer and Streets & Alleys: February 7, 2013 @ 5:00 p.m.
2. Police and Parks & Buildings: February 5, 2013 @ 2:30 p.m.
3. Finance and Ordinance: February 9, 2013 @ 8:30 a.m.
Trustee Long made a motion “to go out of regular session at 8:50 p.m.”; seconded by Trustee Waltrip. The motion passed with six (6) “ayes”, zero (0) “nays”.
Trustee Waltrip made a motion “to go into executive session at 8:51 p.m. pursuant to 5 ILCS 120/2 (c) (1); seconded by Trustee Russell. The motion passed with six (6) “ayes”, zero (0) “nays”.
K. Executive Session
Roll was called with Trustee Lorenz, Trustee Russell, Trustee Carpenter, Trustee Long, Trustee Waltrip, Trustee Musso, Village President Mays and Village Clerk Scott present. Village Clerk Scott stepped out at 8:52 p.m.
Trustee Musso made a motion “to go out of executive session at 9:12 p.m.”; seconded by Trustee Russell.
The motion passed with six (6) “ayes”; zero (0) “nays”.
Trustee Long made a motion to go into regular session at 9:13 p.m.”; seconded by Trustee Waltrip. The motion passed with six (6) “ayes”; zero (0) “nays”.
Village President Mays and Trustee Waltrip talked for a short period. Trustee Waltrip made a motion “to give Village Clerk Scott a 3% raise and a $1,000.00 bonus for clerk certifications effective as of 1-28-13 payroll”; seconded by Trustee Musso. Roll call was taken. The motion passed with six (6) “yes”; zero (0) “no”.
L. Upcoming Meeting February 11, 2013 at 7:00 p.m.
With no further business the meeting was adjourned at 9:15 p.m. on a motion made by Trustee Long; seconded by Trustee Waltrip. The motion passed with six (6) “ayes”.
Respectfully submitted,
Mary L. Scott, RMC, CMC
Village Clerk
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