« Board Meeting Minutes April 9, 2012 | Main | Village of Stillman Valley Board Meeting Minutes Oct 22, 2012 »
June 11, 2012
Board Meeting Minutes May 14, 2012
Regular Meeting of the Village of Stillman Valley
Board of Trustees
Monday, May 14, 2012
Present: President: Jim Mays
Village Clerk: Mary Scott
Trustees:
Public Works: Sue Carpenter, Kenneth Long, Michael Musso, John Russell, Nance’ Lorenz and Becky Waltrip
Dean Insko
Village Attorney: Tom Green
Also Attending: Ron Steenken, Willett, Hofmann & Associates, Anne Haas, Marty Typer, Warren McGhee, Vic Smith & Chad Hoefle
A. Call Meeting to Order
The meeting was called to order at 7:07 p.m. Roll was called. President Mays led the Pledge of Allegiance.
B. Approval of Agenda
Trustee Russell asked for Nordic Investment Group to be added under Unfinished Business and Trustee Musso asked for Sewer Plant Meetings to be added under New Business. Trustee Long made a motion "to approve the agenda with the two additions"; seconded by Trustee Waltrip. The motion passed with six (6) "ayes"; zero (0) "nays".
C. Minutes of April 23, 2012 Regular Meeting
Following the review of the April 23, 2012 minutes a motion was made by Trustee Carpenter “to approve the minutes of April 23, 2012”; Trustee Lorenz seconded. The motion passed with six (6) “ayes”; zero (0) “nays”.
D. Citizens Comments
Anne Haas, Assistant Director of the Rock River Center in Oregon talked to the Village Board regarding the transportation that is provided within Ogle County. The Rock River Center is going around to all municipalities in hopes to get donations to help offset the cost to run the vehicles used for transport. Chad Hoefle, Fire Chief talked to the Village Board in regards to Open Burning. He presented a Open Burning Contact Sheet to all Board members for review and discussion. When needed the Stillman Fire Department Fire Chief will be called for assistance.
E. Monthly Reports
Copies of the Bank Account Balances Report and Profit & Loss Report were distributed for review. Treasurer Fruin explained each report and answered any questions. With no further discussion, a motion was made by Trustee Lorenz “to approve the treasurer’s reports for April 2012”; seconded by Trustee Waltrip. Roll was called and passed with six (6) “yes”; zero (0) "no". There was a total of 2 hours overtime for the Public Works Employee Michael Marks for Water Turn On. After brief discussion, Trustee Lorenz made a motion “to approve 2 hours overtime 2 for Michael Marks”; seconded by Trustee Russell. Roll was called and passed with six (6) “yes”; zero (0) "no". Trustee Carpenter presented the monthly bills for approval. With no further discussion, a motion was made by Trustee Waltrip “to approve the April 2012 bills”; seconded by Trustee Lorenz. Roll was called and passed with six (6) “yes”; zero (0) “no”.
F. Ordinance / Resolution
1) After review of Ordinance No. 783, Video Gaming, Trustee Russell made a motion "to approve Ordinance No. 783, Video Gaming"; seconded by Trustee Waltrip. Roll was called and passed with six (6) "yes"; zero (0) "no".
2) Ordinance No. 784, Appropriations was presented to the Village Board for review.
G. Unfinished Business
1) None
2) None
3) None
4) Public Works Supervisor Insko informed the Village Board that Public Works is going to switch to McHenry Analytical Water Lab.
5) Trustee Russell spoke regarding Nordic Investment and the use of AG on their property along Route 72. Will be put on next agenda for further discussion.
H. Engineering
1) Village Engineer Steenken gave an update to the Village Board in regards to the start up process meeting for the design of the Waste Water Treatment Plant which was held at Willett Hofmann & Associates on May 7, 2012. Bob Gasper will be leaving Willett Hofmann on May 16, 2012 and Matt Hanson will be taking over.
2) None
3) The Engineering Agreement for Paving of Prospect & Highland Courts was presented to the Village Board. After review, Trustee Musso made a motion "to accept the Engineering Agreement for paving of Prospect & Highland Courts"; seconded by Trustee Russell. Roll was called and passed with six (6) "yes"; zero (0) "no".
I. New Business
Trustee Lorenz reviewed a quote from Doty & Sons for the purchase of two (2) park benches and one (1) picnic table for rec park. After brief discussion, Trustee Lorenz made a motion to purchase two (2) park benches and one (1) picnic table, not to exceed $2,500.00"; seconded by Trustee Long. Roll was called and passed with six (6) "yes"; zero (0) "no".
Public Works Supervisor Insko reviewed the cost of Playground Mulch versus Recycled Rubber. After brief discussion, Trustee Lorenz made a motion "to purchase playground mulch from Harms Landscaping, not to exceed $1,955.00"; seconded by Trustee Long. Roll was called and passed with six (6) "yes"; zero (0) "no".
Village Clerk Scott reviewed her updates with the Village Board.
Trustee Musso talked about Trustees getting paid for meetings regarding the new Waste Water Treatment Plant.
J. Executive Session
None
K. Committee Meetings
Water & Sewer and Streets & Alleys: None
Public Safety and Parks & Buildings: None
Finance and Ordinance: None
L. Upcoming Meeting May 28, 2012 at 7:00 p.m.
With no further business the meeting was adjourned at 8:48 p.m. on a motion made by Trustee Long; seconded by Trustee Waltrip. The motion passed with six (6) “ayes”; zero (0) “absent".
Respectfully submitted,
Mary Scott, RMC
Village Clerk
Posted by klong at June 11, 2012 10:04 AM