Present: President: Jim Mays
Village Clerk: Mary Scott
Trustees:

Public Works: Sue Carpenter, Kenneth Long, Michael Musso, John Russell, Nance’ Lorenz (arrived at 7:04 p.m.) and Becky Waltrip (arrived at 7:30 p.m.)
Dean Insko
Village Attorney: Doug Henry
Also Attending: Ron Steenken, Willett, Hofmann & Associates, Carl Berg, Rock River Energy Services and Cory Tveit, Resident.

A. Call Meeting to Order
The meeting was called to order at 7:00 p.m. Roll was called. President Mays led the Pledge of Allegiance.

B. Approval of Agenda
Following review of the presented agenda, a motion was made by Trustee Carpenter “to approve the agenda”; seconded by Trustee Russell. Attorney Henry asked for Attorney Handouts to be added under New Business. Trustee Carpenter made a motion “to approve the agenda with the addition of Attorney Handouts under New Business”; seconded by Trustee Russell. The motion passed with four (4) “ayes”; two (2) “absent” (Lorenz and Waltrip).

C. Minutes of December 12, 2011 Regular Meeting
Following the review of the December 12, 2011 minutes a motion was made by Trustee Long “to approve the minutes of December 12, 2011”; Trustee Russell seconded. The motion passed with four (4) “ayes”; two (2) “absent” (Lorenz and Waltrip).

D. Citizens Comments
Cory Tveit of 304 W. Main Street addressed the Village Board in regards to his recent water bill. He discussed how he called Village Hall recently and discussed how his water bill had gone up drastically. Public Works Supervisor Dean Insko met with Cory Tveit and discovered his water softener was the problem. After brief discussion, Trustee Carpenter made a motion “to zero out the balance for the December bill for 204 W. Main Street and start with a new balance in January”; seconded by Trustee Musso. Roll was called and passed with three (3) “yes” (Carpenter, Musso & Russell); one (1) “no” (Long) and one (1) “abstain” (Lorenz).

E. Carl Berg – Rock River Energy Services, Inc.
Carl Berg of Rock River Energy Services, Inc. reviewed rates as of January 9, 2012 with the Village Board. Attorney Henry to review contract prior to the January 23, 2012 meeting. Will put on the January 23, 2012 meeting for further discussion.

F. Joe Bovie – Energy Alliance
Trustee Waltrip talked on behalf of Joe Bovie, Energy Alliance. A rate of .058 per kilowatt can be offered. Trustee Waltrip will talk with Joe Bovie in regards to rate and get back to the Village Board at the January 23, 2012 meeting.

G. Monthly Reports
Copies of the Bank Account Balances Report and Profit & Loss Report were distributed for review. Treasurer Fruin explained each report and answered any questions. With no further discussion, a motion was made by Trustee Waltrip “to approve the treasurer’s reports for December 2011”; seconded by Trustee Carpenter. Roll was called and passed with six (6) “yes”. There was a total of 17 hours overtime for the Public Works Employees. Aaron Moore had twelve (12) hours overtime. Five (5) hours for a water main break and seven (7) hours for snow removal. Michael Marks had five (5) hours overtime for snow removal. After brief discussion, Trustee Lorenz made a motion “to approve 12 hours overtime for Aaron Moore and 5 hours overtime for Michael Marks”; seconded by Trustee Long. Roll was called and passed with six (6) “yes”. Trustee Carpenter presented the monthly bills for approval. Trustee Carpenter talked about the I39 Corridor bill and after brief discussion it was decided to hold the I39 Corridor bill until a representative from the I39 Corridor talks with the Village Board. Trustee Lorenz made a motion “to hold the I39 Corridor bill until a representative comes to a meeting to discuss the I39 Corridor”; seconded by Trustee Musso. Roll was called and passed with six (6) “ayes”; zero (0) “no”. Trustee Carpenter brought Willet Hofmann’s bill to everyone’s attention. With no further discussion, a motion was made by Trustee Lorenz “to approve the January 2012 bills”; seconded by Trustee Russell. Roll was called and passed with six (6) “yes”; zero (0) “no”.

G. Ordinance / Resolution
A Resolution for Supporting the Continuation of Mail Processing Through the Rockford Postal Center. After brief discussion, Trustee Russell made a motion “to approve the Resolution 2012-01: Supporting the Continuation of Mail Processing Through the Rockford Postal Center”; seconded by Trustee Lorenz. Roll was called and passed with six (6) “yes”; zero (0) “no”.

H. Old Business
Public Works Superintendent Insko talked about the three (3) water services that were finished last week. One (1) water service is to be completed January 10, 2012.

I. Engineering
Village Engineer Steenken informed the Village Board that he had a call from Jonathan Johns last week with one question he had. The latest edition submitted had justifications listed and the Village Board should have a response this week. Sharon Pepin is working on a grant application for the Water Main Extension. A public hearing will need to be held on February 13, 2012 in regards to the grant application. There was no update on the rec path.

J. New Business
Village Clerk Scott gave her updates and reviewed the shut off list with the Village Board. Attorney Henry handed out a Sales Tax memorandum for the Village Board to review and call Attorney Henry with any questions.

K. Committee Meetings
Water & Sewer and Streets & Alleys: Public Works Superintendent Insko met with a Public Works Employee from Davis Junction in regards to Stillman Valley Village borders to receive a quote for mosquito spraying.
Public Safety and Parks & Buildings: Trustee Lorenz talked about Ropp Park. Lorenz has left a message at the High School for Jay Williams that the school would have to go through Nance’ and then the Village Board before anything can be done at Ropp Park.
Finance and Ordinance: Trustee Waltrip asked the Village Board to remember to start reviewing ordinances pertaining to their committee for any updates that may be needed.

K. Executive Session
None

L. Upcoming Meeting January 23, 2012 at 7:00 p.m.

With no further business the meeting was adjourned at 8:20 p.m. on a motion made by Trustee Long; seconded by Trustee Russell. The motion passed with six (6) “ayes”.

Respectfully submitted,

Mary Scott
Village Clerk